When it comes to graphic design, Photoshop is generally my preferred tool. Lately, however, I’m finding the ginormous value Canva has to offer when it comes to pre-made templates and design ideas. I’m currently using the free version of Canva, but this tutorial applies to Canva for Work users as well.
Canva has also been a great tool for me when I’m working on projects for clients who don’t have Photoshop, but want access to the original design files. For others in a similar boat, I want to walk through the steps of how to share the files you create in Canva with others.
Step 1 – Make the file “public”
Click on the toggle button in the top-right corner and then toggle “on” the “Make public” button. Be sure to click “Save changes.”
Step 2 – Share
Click the “Share” button at the top of the page and enter the email address of the person you want to share the design file. Select “Can edit” in the drop-down to the right of the email address.
Step 3 – Close & Wait
Here’s where you need to close out of the design so you aren’t in the file when the next person tries to open it. Now it’s time for the person you’ve shared the design with to go into their email and accept the design.
Step 4 – Make the file “private” once more (optional)
If you would rather your design file be private, you can change the “Make public” toggle button once the other person has already opened the file and it has officially been shared with them. You may want to mention to the person you’re sharing the file with that availability will only be open for a set number of hours or ask them to let you know once they’ve accessed the file. If you change it back to private too soon, the other person will only be able to view the design, not edit.
Keep in mind these files you are sharing are like templates. You aren’t actually sharing the exact same file. By doing this, you are able to share the file, but keep a copy for yourself to edit on an individual basis.